Privacy Policy

Introduction

Winston Rowe Recruitment Ltd (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and protect your personal data in compliance with applicable laws, including the UK General Data Protection Regulation (UK GDPR).

Company Details

• Company Name: Winston Rowe Recruitment Ltd
• Company Number: 16179838
• Registered Office Address: 15 Spinners Way, Middlebeck, Newark, England, NG24 3XF

Information We Collect

We may collect and process the following personal data:

• Contact details: Name, email address, phone number, and mailing address.
• Employment information: CVs, employment history, education details, skills, and references.
• Identification information: Date of birth, nationality, and right-to-work documentation.
• Communication data: Records of interactions with us interactions with us.
• Usage data: Information about how you use our website or services, including through cookies.

How We Use Your Information

We use your personal data to:

• Provide recruitment services, including matching candidates with suitable roles.
• Contact you regarding job opportunities, services, or updates.
• Verify your right to work in the UK.
• Improve our website, services, and user experience.
• Comply with legal, regulatory, and auditing obligations.

Legal Basis For Processing

We use your personal data to:

• Provide recruitment services, including matching candidates with suitable roles.
• Contact you regarding job opportunities, services, or updates.
• Verify your right to work in the UK.
• Improve our website, services, and user experience.
• Comply with legal, regulatory, and auditing obligations.

LEGAL BASIS FOR PROCESSING

We process your data based on one or more of the following legal grounds:

• Consent: Where you have given clear permission, which you may withdraw at any time.
• Contract: Processing is necessary for a contract with you or to take steps at your request prior to entering into a contract.
• Legal Obligations: To comply with the law, such as employment law or regulatory requirements.
• Legitimate Interests: For our legitimate interests, such as providing recruitment services, improving our operations, and maintaining security, unless your rights override these interests.

Special Category Data

In limited circumstances, we may process special category data (such as nationality or documentation verifying right to work) where necessary for employment and immigration law compliance under Article 9(2)(b), or where necessary for reasons of substantial public interest under Article 9(2)(g) UK GDPR.

Cookies Notice

When you visit our website, we may use cookies to:

• Enable core functionality (e.g. page navigation, security).
• Understand how visitors use the site (analytics).
• Improve performance and content delivery.

What Are Cookies?

Cookies are small text files placed on your device by websites you visit. They are widely used to make websites work or operate more efficiently.

Types of Cookies We Use:

• Essential cookies: Necessary for the operation of our website.
• Analytics cookies: Help us understand website traffic and user behaviour.

You can control or disable cookies via your browser settings. However, disabling essential cookies may affect website functionality.

Data Sharing

We may share your personal data with:

• Prospective employers and clients: for recruitment purposes.
• Service providers and suppliers: Who assist us in delivering our services, such as IT support, payroll processors, and background check services.
• Regulatory bodies, government agencies, or law enforcement: as required by law.
• Professional advisers: Such as legal or financial consultants, where necessary.

Data Retention

We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, considering legal, regulatory, and business requirements. For candidates, data may be retained for up to six years after the end of our relationship, unless a longer retention period is required.

If you request deletion of your data, we will remove all non-essential data. We may retain minimal information in a secure suppression list to ensure you are not re-contacted in future, in line with the ICO’s guidance.

Your Rights

Under GDPR, you have the right to:

• Access, rectify, or erase your personal data.
• Restrict or object to the processing of your data.
• Data portability.
• Withdraw consent where processing is based on consent.
• You can lodge a complaint with the UK Information Commissioner’s Office (ICO) at ico.org.uk or by calling 0303 123 1113.
• If you receive marketing communications or job alerts from us, you may opt out at any time by clicking the unsubscribe link in the message or contacting us directly. You also have the right to object to processing of your data for direct marketing purposes.
• To exercise your rights, please contact us at Emily_Pires@winstonrowe.co.uk.

Security

We implement appropriate technical and organisational measures to safeguard your personal data against unauthorized access, alteration, disclosure, or destruction.

Changes To This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Updates will be posted on our website with an updated “last revised” date.

Contact Us

For questions or concerns about this policy or your data, contact us at: emily_pires@winstonrowe.co.uk.